Paperwork and filing Entry 68 Office
File every photo, voice memo and document to the right job, automatically
In Office from the day you connect your tools. In Superintelligence too.
The text you'd send
“Whatever the crew sends, work out which job it belongs to, name it our way, and file it in that job's folder.”
- You text“Whatever the crew sends, work out which job it belongs to, name it our way, and file it in that job's folder.”
- It readsGoogle Drive, Google Photos, Gmail or Outlook, the crew's phones, your job board.
- What stays yoursThe naming and the folder structure. The call when two jobs could both fit. Personal photos stay personal: it only takes what you or the crew send it.
- You getEvery photo where the next person will find it, and no evening of filing.
- What it does
- A crew member texts a photo from the driveway. Someone drops a scanned delivery docket in the inbox folder. A voice memo lands after a site visit. It works out which job each one belongs to from what's on it, its date and who sent it, renames it your way, and files it in that job's folder and on the job record. Every evening it tells you what it filed. Anything it can't place with confidence comes back to you as a question, never a guess.
- What stays yours
- The naming and the folder structure. The call when two jobs could both fit. Personal photos stay personal: it only takes what you or the crew send it.
- What it connects to
- Google Drive, Google Photos, Gmail or Outlook, the crew's phones, your job board.
- What you get
- Every photo where the next person will find it, and no evening of filing.